AEP
Conference

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About

The AEP Conference provides a rare opportunity for academic event planners to receive tailored professional development, network with one another, and visit vendors specializing in products for academic environments.

When

February 23-24, 2025

Where

Florida International University
Biscayne Bay Campus

Register

Click here
Five panelists on stage at the AEP conference. One panelist is speaking while holding a microphone.
AEP Conference attendees taking selfies and sharing their photos while laughing.
Two colleagues at the AEP conference sitting at a table talking.
A group of colleagues at the AEP conference smiling for a picture.
A speaker addressing a room of AEP conference attendees in a room with stadium-seating.
A speaker at the AEP conference holding a microphone addressing a room.
AEP Conference attendees sitting in a room, talking to one another.
A speaker at the AEP conference holding a microphone addressing a room.
A speaker addressing a room of AEP conference attendees in a room with stadium-seating.
Two colleagues at the AEP conference sitting at a table talking.
A group of colleagues at the AEP conference smiling for a picture.
Five panelists on stage at the AEP conference. One panelist is speaking while holding a microphone.
A speaker at the AEP conference holding a microphone addressing a room.
A speaker addressing a room of AEP conference attendees in a room with stadium-seating.
Two colleagues at the AEP conference sitting at a table talking.
A group of colleagues at the AEP conference smiling for a picture.

AEP Conference Highlights

Industry Experts

Hear from industry experts and fellow professionals who share your role. Discover strategies that can take your events to the next level.

Networking Opportunities

We are an industry of collaborators. Expand your network and elevate your professional development with those who understand what you do.

Curated Sessions

Discover new ideas, ask some of your most pressing questions, and learn new tricks to improve your event outcomes.

Conference Speakers

Our speakers are selected for their expertise in academic events. They’re here to share valuable insights to help you develop your professional skills.

Conference
Speakers

Our conference presenters are chosen for one reason: to help you.

They are academic event experts from peer institutions who are willing to share best practices that help us all improve our professional skills.

About the 2025 Conference

2025 Conference Location

The 2025 AEP Conference will take place February 23-24, 2025 in North Miami, Florida on the campus of Florida International University, Biscayne Bay Campus.

Explore the full lineup of breakout sessions, networking opportunities, and expert panels, all designed to help you advance your event planning expertise.

Find Out More

Attendee Policy: Academic Event Professional (AEP) is an organization created and managed by academic event professionals for the benefit of providing educational and networking opportunities. Attendance at the AEP Conference is limited primarily to event professionals employed directly by, or emeriti of education institutions, and sponsors of the AEP Conference.

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CANCELLATION POLICY: Any cancellations 60 days out are eligible for a full refund, 30 days out will receive a 50% refund, and cancellations within 30 days of the conference will have funds applied to 2026 AEP registration.

The room block for the 2025 AEP Conference is open and available for booking! Be sure to secure your room in advance or call the Aloft reservation number at 1-877-619-0408 and book under the Academic Conference Hotel Block.

The hotel block dates are for February 21 – 24, 2025. Be sure to adjust the specific dates of your travel in the reservation link before you book. If booking nights outside of February 21 – 24, please call the Aloft reservation number above.

Need help discussing the benefits of the conference with your boss? We’ve prepared a template letter to get you started.
Florida International University campus with palms trees and students walking to class
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Conference
Sponsors

The AEP Conference gives you the opportunity to meet face-to-face with our industry’s premiere suppliers who are here to assist in your event planning process.

Our conference sponsors are our biggest supporters, and once you meet them you will understand why they are product leaders in the academic market.

Learn More

What People Are Saying

"AEP has provided me with an invaluable network of colleagues who understand the nuances of events in higher education and tried and true concepts and ideas that I have been able to bring back to my university."
Headshot of Mandi Crisp, Director of Special Events at the University of Virginia.
Mandi C.
"There are few opportunities that provide academic event planners and producers the opportunity to engage with peers in similar roles in higher education. This community is one where I truly find that I have found 'my people.'"
Headshot of Meg Umlas, Senior Director at Boston University
Meg U.
"Attending the Academic Event Professional Conference is invaluable for gaining fresh insights, networking with industry leaders, and enhancing the strategic planning of university events."
Headshot of Jenny Jones, Principal Consultant at EAB.
Jenny J.

Register for the Conference

Event Registration

Early Bird Registration Extended to Oct. 15
$ 850
  • Want to register multiple people from the same institution? Contact us at info@aep-edu.com.
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Become Part of the Conference

Speaker Application

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Sponsor Application

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